Time Usage by Person Count

Overview

Time Usage by Person Count gives workplace teams a clearer view of how spaces are being used by showing the percentage of time a space was occupied by 0, 1, 2, or more people. Instead of only knowing whether a room was “used,” this metric breaks down the actual occupancy patterns—helping you understand if spaces are consistently under- or over-utilized. This can be rolled up across space types (e.g., all conference rooms) or space groups (e.g., all rooms with smart whiteboards) at both the floor and building level to spot broader usage trends. To view a specific space's Time Usage by Person Count chart, click on the specific space within the floor plan. 

View this data overtime to identify high (or low) usage days, 

Or aggregated by Day of Week to understand typical usage. 

Hover over any bar to view the specific Active Time Usage for the space(s), or download the data in CSV for further analysis. 

How it's calculated

For any time period, we look at the total number of minutes a space could be used (its "available time"), then measure how many of those minutes it was actually occupied by 0, 1, 2, or more people. For a single space, if an 8-hour day includes 4 hours where one person was in the space, that space was 50% used by 1 person and 50% used by 0 people.

When you combine multiple spaces, we add up the total available minutes across all of them. For example, two spaces each with an 8-hour day give you 16 total hours of available time—letting you see the overall distribution of how many people were using those spaces across the whole group.

Why it’s beneficial

• Highlights when spaces sit empty or are used by fewer people than intended.

• Reveals mismatches between room size and actual usage patterns, supporting better space-rightsizing decisions.

• Helps teams diagnose whether high demand is real or driven by inefficiencies (e.g., rooms booked for 8 but used by 1).

Where it’s useful

• Identifying which meeting rooms or desks consistently support the right number of people.

• Building cases for reallocating, resizing, or redesigning spaces based on true occupancy behavior.

• Comparing patterns across floors or buildings to understand functional differences in how teams work.

Updated December 11, 2025 15:35